Position Requirements: The primary purpose of this role is to provide executive-level administrative support to the Associate Campus Pastor by scheduling, performing clerical functions, and project management in the Tulsa Campus Department. The role of an Executive Assistant is to free the Associate Campus Pastor of time from project management and administrative tasks so that they can spend maximum time on strategic tasks.
HEART (Passions + Purpose)
- Demonstrate a stable, mature Christian walk, reflecting the fruit of the Spirit.
(Gal 5:22-23) - Maintain a strong, personal relationship with God, exemplifying a disciplined worship plan through prayer, Bible study, and financial giving of tithes and offerings.
- Steward well church and personal finances, relations, time, and health
- Help transform lives by regularly inviting others to our church services
- Emotional health and balance between handling multiple, fast-paced projects simultaneously
- Belief and understanding of TC’s culture code, core behaviors, and C.O.R.E leadership
- Passion for Representing God to the Lost & Found
- Willing to become a member of TC and submit to the direction of the pastors and Lead Staff
- Passion for putting Christ in the middle of a culture
HANDS (Responsibilities + Duties)
- Act on behalf of the Associate Campus Pastor as a communicator via email, text, or public speaking.
- Assist with Budget Management for the Campus Department
- Project management and leadership
- Recurring project oversight of: Tulsa Partner Emails, Tulsa Campus Monday Board, Campus Events as assigned, Marketing, creative ideation, and promos of Campus events as assigned
- Managing an active calendar of appointments for the Associate Campus Pastor
- Serve as the main point of contact for the Associate Campus Pastor
- Oversee all administrative communication - emails, texts, and calls
- Handle meeting requests
- Collaboratively communicate with the Campus Department as well as other TC staff.
- Composing and preparing correspondence, many confidential
- Personally assist during weekend experiences and major events at Transformation Church
- Arranging complex and detailed travel plans, itineraries, + agendas for TC-related trips/events/meetings
- Aid in preparation for meetings + events through the production of documents, decor, meals, digital presentation setup, etc
- All other duties as assigned
HEAD (Knowledge + Training)
- Must have 3-5 years of professional experience as a senior-level administrative assistant
- Must demonstrate a strong working knowledge of computers and proficiency in software programs
- Must possess efficient, caring, and discerning communication skills
- Possesses a helpful, cheerful, diplomatic, and caring servant attitude to all
- Be a self-starter, have strong organizational skills, and be able to prioritize and multitask, while using good time management in a fast-paced environment
- Maintains confidentiality in all situations
- Willing and ability to learn all TC-used databases